Buckinghamshire typically receives up to 20 Royal Visits each year. These visits cover a wide range of activity in the county.
It is the formal duty of the Lord-Lieutenant, as Her Majesty's representative in the county, to receive Royal visitors as they arrive and to be the last to say goodbye. The Lieutenancy Office is also heavily involved in co-ordinating Royal Visits and in advising hosts on many aspects of planning the visit.
About Royal Visits
How to request a Royal visit
The Lieutenancy is always involved in Royal visits to the county.
The Lord-Lieutenant is responsible for making all the arrangements for a Royal visit to Buckinghamshire by a member of the Royal Family. The Lieutenancy Office makes all the necessary planning arrangements directly with the Royal Household, the host organisation and the Police to ensure the visit is a success and is enjoyed by everyone involved.
The Lord-Lieutenant, or one of his deputies, is the first person to meet the visiting member of the Royal Family or Head of State and welcome them to Buckinghamshire and is the last to say goodbye. The Lord-Lieutenant attends the member of the Royal Family throughout his/her visit.
Extending an invitation
Invitations to members of the Royal Family may be made in a number of ways.
Invitations may be extended through the Lord-Lieutenant and may be submitted to specific members of the Royal Family on an organisations behalf. If in doubt the Lord-Lieutenant will advise as to who may be the most appropriate member of the Royal Family to approach.
Alternatively, invitations can be extended direct to the relevant Royal Household, via the Private Secretary. When using this route, it would be much appreciated if a copy of the invitation could be sent to the Lord-Lieutenant for his information. Include as much information as possible but try to keep it concise. The sort of information that will be needed will vary according to the type of invitation and the Deputy Clerk can advise on what is best to send.
When to make an invitation
It is advisable to consult the Lord-Lieutenant at the earliest opportunity and at least six months in advance. However, if you want a Royal visit for a special occasion on a particular day then you will need to extend your invitation about a year beforehand. Submissions should include a short statement about the project or event and the reason for the visit.
If the invitation involves a visit to a new or refurbished building, it is vital that the work is fully completed and the people in place and the project up and running before the Member of the Royal Family visits. Such invitations need to be put forward for a date well after completion to ensure that everything is in place. This sometimes means that the Royal visit does not take place until sometime after the building or project has opened but that is quite usual.
Before you apply for visit, you may find it helpful to speak to Joe Bradshaw, at the Lieutenancy Office. He can help with the invitation and make suggestions that may give a better chance of a successful outcome.
It is not possible for the Royal Family to accept all the invitations that they receive, but a high proportion of the invitations submitted through the Lieutenancy are successful.